3 Key Reasons to Leverage Microsoft Teams and SharePoint Online

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19Jul, 2019
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In this age of Digital Transformation, small businesses looking to stay competitive need to modernize their workplaces and empower their employees.
There are many small and medium enterprises in Alberta that…

3 Key Reasons to Leverage Microsoft Teams and SharePoint Online

In this age of Digital Transformation, small businesses looking to stay competitive need to modernize their workplaces and empower their employees.

There are many small and medium enterprises in Alberta that have Office 365 subscriptions but haven’t fully deployed Microsoft Teams and SharePoint Online.

Here are the 3 key reasons to do so:

 

1. INCREASED PRODUCTIVITY
Many companies still rely on email as the main tool to collaborate. Level up your firm’s productivity and collaboration by deploying Microsoft Teams.

 

Teams is Microsoft’s productivity hub that brings everything together in a shared workspace where your staff can securely chat, share files, spin up video meetings, and even work in other business apps without leaving the teams application.

 

Teams facilitates simple, rapid actions within the team. User can tag one another, schedule impromptu team meetings, easily share documents and links, and provide immediate feedback. Unlike all the data typically buried in individual email accounts, all Teams conversations and documents are saved and searchable.

 

Consider using Teams for internal communications, and reserve email for customer and vendor communications. Reduce “email storms” and constant inbox notifications that can kill focus and productivity by leveraging Teams and only enabling critical notifications.

 

2. REMOTE WORKFORCES & EXTERNAL COLLABORATION

Telecommuting and remote workforces are at an all-time high in 2019 – in fact according to Bloomberg, “in the U.S., 60 percent of companies offer remote-work arrangements, up from just 20 percent in 1996,”

 

Supporting Remote Working is no longer optional – statistics show companies that have remote and flexible hour working options are more attractive to new hires, and their employees experience higher productivity and job satisfaction.

 

This is where shared workspaces come in via Teams and SharePoint. By giving one central location that everyone can access – no matter where they are – to work on the same files in real time, you can maintain document version control and simplify the collaboration process.

 

External Collaboration with 3rd parties is also enhanced through SharePoint and Teams. The “Guest Access” feature allows an external guest to access select resources, such as channel discussions and files, for a specific team, and chat with other users in the team they have been invited to. Gone are the days of using costly – and possible unsecure and non-compliant – 3rd party file sharing apps.

 

3. PERSONALIZED WORKSPACES

In a digital world with increasing transparency and the growing influence of Millennials, Employee Experience (EX) cannot be ignored. Today’s employees expect a productive, engaging, enjoyable work experience. Remote Working and flexible working-hour options are a good start, and personalized workspaces can also help to improve EX.

 

Microsoft Teams is the perfect tool to provide employees a customized workspace – Teams isn’t limited to just the chat or communication functionality – users can bring any Office 365 application into the mix that is needed for their particular workflow. Microsoft Teams allows your users to work with an ever-growing list of third-party services and applications right inside the Teams application, enabling them to create unique yet integrated working environments.

 

 

To learn more about Teams watch this 2019 Demo Tutorial

 

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