As a result of the increasing reliance on technology in the modern workplace, online security is a chief concern for most businesses these days. While there are a variety of potential security holes, one of the biggest concerns is your employees and the mistakes they could make that can lead to a breach in your computer systems, networks, servers, and sensitive data. Although human error has no cure, you can institute clear and direct Red Deer IT services policies designed to strengthen your online security and protect your business from malicious invaders.
Due to the undeniable need for computers and online connections in the business world of the 21st century, it has become common for employees to use the internet for much of the typical work day, and even phone communications through voip services. Since some of that online time is devoted to personal pursuits, it is essential to implement a comprehensive set of web policies to prevent possible security breaches from social media sites, personal emails, and other sites. These policies should include restricting internet use for business only, eliminating unapproved downloads and personal browsing, and barring employees from accessing their personal email on devices meant for business purposes. In addition, a section of the employee handbook should feature suggestions to promote safe browsing techniques, and another should outline company policy on the use of business devices on public wi-fi.
Company Email Standards
As mentioned, employees should not access their personal email accounts on company devices. Along the same lines, limit the use of company email accounts to strictly business purposes and express that personal messages, unauthorized file transfers, and all activity that is beyond the scope of their particular job should be done during personal time.
To fill two needs with one deed, adopt a mandatory company-wide standard email signature for all employees to reduce the risk of phishing and other unwelcome intrusions while further establishing a cohesive brand identity.
Build a Better Password
These days, it seems like everything needs a password. With so many to remember, employees will often opt for a simple password for their business accounts that is easy to recall and easy to guess if they happen to forget it. However, these simple passwords are also easier for outside forces to crack and gain entry to your network. Instruct employees on the finer points of creating a more effective password by mandating the inclusion of numbers, upper-case and lower-case letters, and special characters. In addition, you may wish to have employees change their company password at regular intervals throughout the year to ensure maximum security.
Since a vast majority of employees bring their personal smartphones, tablets, and laptop computers to work, many companies have added a “Bring Your Own Device” policy to the employee handbook. Your BYOD policy should detail whether these ubiquitous devices are allowed in the workplace and for what sort of business-related activities, if any, they can be used. Include a straightforward warning that business data is considered company property and not to be transferred or removed from any workstation without express permission.
If you have any questions or concerns regarding your business’s IT policies, call Longhurst Consulting. We have years of experience and top-notch professionals that are able to help you with all your IT needs.